Background
The New Zealand Society of Actuaries Incorporated (we, us, our, NZSA) complies with the New Zealand Privacy Act 2020 (the Act) when dealing with personal information. Personal information is information about an identifiable individual (a natural person).
This policy sets out how we will collect, use, disclose and protect your personal information.
This policy does not limit or exclude any of your rights under the Act. If you wish to seek further information on the Act, see www.privacy.org.nz.
Changes to this policy
We may change this policy by uploading a revised policy onto the website. The change will apply from the date that we upload the revised policy.
No need to disclose personal information
You can use the site without disclosing any personal information.
Your disclosure of personal information
You may choose to disclose personal information to us when you complete our contact us form. This information can be viewed by website administrators and authorised NZSA Council members and the NZSA Secretariat.
You may choose to disclose personal information in the Members area of the website. This information can be viewed by other NZSA members.
How we use your personal information
We use your personal information in order to:
- Communicate with you, including responding to your enquiries and feedback provided in submission forms, and
- Evaluate and improve the website
- Administer the Members area of the website
Internet use
While we take reasonable steps to maintain secure internet connections, if you provide us with personal information over the internet, the provision of that information carries some risk.
If you post your personal information on our websites or in any of our social media channels, you acknowledge and agree that the information you post is publicly available.
If you follow a link on our website to another site, the owner of that site will have its own privacy policy relating to your personal information. We suggest you review that site’s privacy policy before you provide personal information.
Cookies
A cookie is a piece of code that creates a file on your computer to track the pages that you view on our website.
The NZSA site generates persistent session cookies (that is, they have an expiry date and are removed on that date) for the purpose of monitoring site usage. The cookies don’t collect personal information.
We also use cookies for authentication when NZSA members sign in. This process stores an identifier related to your website user details.
You may disable cookies by changing the settings on your browser, although this may mean that you cannot use all of the features of the website.
Statistical information collected
We may collect statistical information about your visit to our website to help us improve it. This information does not identify individuals and makes use of cookies.
We may use Google Analytics to collect and analyse details about the use of our website. You may turn off cookies at any time. Most browsers have a feature that allows the user to refuse cookies, or issues a warning when cookies are being sent. Turning off cookies will not affect your ability to use this site.
The information Google Analytics collects includes:
- the first three parts of the IP address of the device
- the pages accessed on our site and the links clicked on
- the date and time the site was visited
- the referring site (if any) through which you clicked through to this site
- the operating system (for example, Windows 10 or Mac OSX) on the device used
- the type of web browser used (for example, Google Chrome or Safari)
- other ancillary information such as screen resolution
Use of statistical information
The data is collected and stored on the Google server and is viewable by authorised staff as detailed in their privacy policy and by certain NZSA Secretariat staff and Council members.
Protecting your personal information
We will take reasonable steps to keep your personal information safe from loss, unauthorised activity, or other misuse.
Accessing and correcting your personal information
You have the right to ask for a copy of any personal information we hold about you, and to ask for it to be corrected if you think it is wrong.
Contact
If you’d like to ask for a copy of your information, or to have it corrected, or have any queries around this policy please contact our Privacy Officer at secretary@actuaries.org.nz or 04 815 8179, or P.O. Box 65503, Auckland 0754.
Responsibility for compliance with this policy rests with the Privacy Officer
This policy was approved by Council on 16 February 2021.